RECEPTIONIST / ADMINISTRATIVE ASSISTANT I
Yearly Salary: $39,000 to $47,800
GENERAL JOB DESCRIPTION
Performs tasks to support daily office operations. This position will be filled by a reliable, organized and welcoming team player. The Receptionist/Administrative Assistant will serve as the first point of contact for our office and will manage daily front-desk operations, must have exceptional communication skills, and will provide critical administrative support to ensure a seamless and productive environment for staff and visitors.
Important Qualities for this Position
- Punctuality is a requirement for this position, office hours will be 8:00 a.m. to 5:00 p.m.
- Professionalism
- Friendliness
- Organizational Skills
- Effective Communication Skills
- Multitasking Capabilities
Job Responsibilities
- Greet clients and guests professionally, ensuring they are directed to the correct staff member.
- Answer, screen, and route incoming calls on a multi-line phone system, taking accurate messages and responding to general inquiries
- Receive and processes requests for needed office repairs.
- Provide Administrative Assistance to staff as needed
- Maintain office directories
- Maintain Schedule for Conference Rooms, Coordinate calendars, schedule meetings, order meals as required and assist in preparing conference rooms for guests.
- Make Travel Arrangements
- Certificates of Insurance – Maintain copies of current Insurance Certificates for all active projects
- Monitor and restock office supplies coffee bar areas, boardroom and toner for printers. Maintain printing areas and conference rooms
- File Invoices and documents
- Issue badges and monitor In/Out logs.
- Manage, sort, and distribute incoming/outgoing mail, packages, and courier deliveries. Maintain postage meter
Technical Skills
- Office Software: High proficiency in Microsoft 365 (Word, Excel, PowerPoint)
- Calendar Management: Expertise in scheduling tools like Microsoft Outlook to organize meetings, book boardrooms, and avoid scheduling conflicts.
- Communications: Comfort navigating multi-line phone systems, setting up virtual meeting platforms (Zoom, Teams), and operating office equipment (scanners, printers).
Qualifications & Requirements – 1-3 years of proven experience as a receptionist; front desk representative, or in a general administrative support role.
If you are interested in this position, please complete the following form and attach a Cover Letter and Resume.